Administrative Assistant – Television/Creative Services (Part-Time)

JOB DESCRIPTION

POSITION:

Administrative Assistant – Television/Creative Services

DIVISION:

Television

REPORTS TO:

Senior VP, Television

CLASSIFICATION:

Part-time, non-exempt (20 hours per week, mornings preferred)

SUMMARY: 

This position provides television and creative services departments with administrative services and support for compliance with FCC, PBS and other system-wide reporting and production requirements. The position supports national and local television programming/productions and promotions/public relations.

ESSENTIAL FUNCTIONS:% Time Spent
    1.  Provide supervisors with administrative functions including but not limited to: answering telephones, assisting with department VP calendar, correspondence, filing, duplicating, maintenance and operation of department support equipment, ordering business cards and office supplies, arranging travel and ordering supplies.

    2. Set up and implement finance and cost accounts for projects in station financial system. Prepare purchase orders and contracts. Monitor monthly budget reports and maintain divisional cost accounts, manage petty cash and usher project authorization requests.

    3. Maintain divisional files, including personnel files for division staff.

    4. Assist with coordination of public file reports and other reports that assure compliance 
    5. with the FCC Communications Act. Maintain WXXI’s promotional documents, such as 
    6. awards history, Maintain files for production funding and other contracts.


  1. Serve as back-up receptionist as needed. Participate in membership drives and other events.

  2. Assist with other divisional duties as assigned.

40%




40%



5%

5%



5%


5%

REQUIREMENTS:

  1. Three years executive assistant and/or administrative assistant experience preferred.

  2. A.S. degree in Office Technology or production preferred.

SKILLS:

  • Strong organizational and bookkeeping skills;
  • Proficient writing and keyboarding skills;
  • Strong computer skills, with experience in financial management software preferred;
  • Experience with budgeting and/or budget monitoring and reporting;
  • Ability to deal effectively with the public, determine task priorities;
  • Ability to maintain confidentiality and discretion

03/06/2018


To apply, please email your cover letter and resume to: [email protected] 
or mail to: WXXI HR Dept., 280 State St., Rochester, NY 14614.

WXXI is an equal opportunity employer committed to excellence through diversity. (EOE).

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